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Marketing of Agricultural Products Act, 1996 (Act No. 47 of 1996)

Notices

Establishment of Statutory Measure: Records and Returns in respect of Maize, Oilseeds, Sorghum and Winter Cereal

5. Records to be kept by end-consumers, importers, storers, exporters and processors of maize, oilseeds, sorghum and winter cereal

 

(1) Each end-consumer, importer, storer, exporter and processor of grain and oilseeds shall keep complete records for each calendar month in respect of grain and oilseeds handled, imported or exported by him. These shall also include any person e.g. a producer who acts in the capacity of the aforementioned persons.

 

(2) Each person mentioned in subclause (1), irrespective of whether or not he has premises, shall keep the following records:
(a) Opening stock- the opening stock of all grain or oilseeds physically on his premises on the first day of a calendar month.
(b) Producer deliveries—
(i) All grain or oilseeds received directly from the farm of a producer on his premises according to province of production.
(ii) In addition hereto, all maize received directly from a producer on his premises per class and grade on a national basis.

[Clause 5(2)(b) substituted by section 1(1.1) of Notice No. R. 2162, GG46553, dated 17 June 2022]

(c) Imports- in respect of imported grain or oilseeds, records shall be kept of:
(i) Name and address of importer and person on whose behalf imports are made;
(ii) Quantity of grain or oilseeds and barley equivalent of barley malt imported per country of origin;
(iii) Name and particulars of the vessel in which a quantity of grain or oilseeds was imported;
(iv) Name of border post through which a quantity of grain or oilseeds was imported;
(v) Name and address of the first premises where grain or oilseeds imported through a border post was handled;
(vi) Name of harbour and owner of harbour premises where the imported grain or oilseeds was handled;
(vii) Quantity of imported grain or oilseeds destined for:
(aa) consumption in South Africa;
(bb) exports per country of destination;
(d) Other receipts- all grain or oilseeds received at the premises other than grain or oilseeds already declared above as producer deliveries and imports, including records of the name of the consigner and address of the premises from where the grain or oilseeds was dispatched as well as the mass of the grain or oilseeds received;
(e) Grain or oilseeds processed- all grain or oilseeds processed on his premises, including separate records in respect of all quantities of grain or oilseeds processed:
(i) For exports.
(ii) For consumption in South Africa separately in respect of maize for:
(aa) human consumption (including drinking alcohol);
(bb) animal consumption;
(cc) industrial consumption; and
(dd) bio-fuel.
(iii) For consumption in South Africa separately in respect of sorghum for:
(aa) indoor malting process;
(bb) floor malting process;
(cc) meal market (including drinking alcohol);
(dd) rice and grits market - brew;
(ee) rice and grits market - consumers;
(ff) pet food market;
(gg) poultry feed market;
(hh) livestock feed market; and
(ii) bio-fuel.
(iv) For consumption in South Africa separately in respect of oilseeds for:
(aa) human consumption (canola excluded);
(bb) animal consumption;
(cc) oil and oil cake (including oil destined for bio-fuel);
(dd) direct edible market (groundnuts);
(ee) peanut butter market; and
(ff) groundnut pods.
(v) For consumption in South Africa separately in respect of winter cereal for:
(aa) human consumption (including drinking alcohol);
(bb) animal consumption; and
(cc) bio-fuel.
(f) Gristing- all maize or winter cereal processed on his premises in the name of or on behalf of producers or other clients;
(g) Seed for planting purposes - all oilseeds or winter cereal dispatched from his premises for planting purposes;
(h) Grain and oilseeds dispatched to end-consumers- all grain or oilseeds dispatched from his premises to end-consumers, including separate records of the name and address of the premises of the end-consumer, as well as the mass of the grain or oilseeds dispatched;
(i) Withdrawn by producers- all grain or oilseeds withdrawn from his premises by producers for their own purposes;
(j) Exports- in respect of grain or oilseeds that is exported. records shall be kept of:
(i) Name and address of exporter and the person on behalf of whom the export takes place;
(ii) Quantity of grain and oilseeds or the equivalent of grain and oiiseeds in a processed form exported per land of intended destination;
(iii) Name of border post through which a quantity of grain or oilseeds is exported;
(iv) Name and address of the last premises where grain or oilseeds was dispatched to a border post;
(v) Name of harbour and owner of harbour premises where the exported grain or oilseeds was handled;
(vi) Name and particulars of the vessel in which a quantity of grain or oilseeds is exported;
(k) Other local dispatches- records shall be kept of all grain or oilseeds dispatched to other premises than those mentioned in (h), (i) and (j), including separate records of the name of the person and the address of the premises to which the grain or oilseeds was dispatched, as well as the mass of the grain or oilseeds dispatched;
(I) Closing stock—
(i) The closing stock of all grain or oilseeds physically on his premises on the last day of a calendar month;
(ii) In addition hereto, the closing stock of maize physically on his premises per class and grade on a national basis.

[Clause 5(2)(l) substituted by section 1(1.2) of Notice No. R. 2162, GG46553, dated 17 June 2022]

(m) In transit- all grain or oilseeds dispatched from elsewhere, but not received on his premises on the last day of a relevant calendar month;
(n) Storage on producer's farm- the quantity of grain or oilseeds that is in a storage facility on the producer's farm on the last day of a calendar month and of which the full ownership has already passed on to the keeper of the records.

 

(3) The records referred to in subclauses (1) and (2) shall be—
(a) kept separately in respect of:
(i) white and yellow maize;
(ii) sweet and bitter sorghum;
(iii) choice, sundries and crushing grade groundnuts;
(iv) human and feed winter cereal.
(b) recorded on a computer or in ink in a book; and
(c) kept at the head office or usual place of business of the person who is required to keep them for a period of at least four years after the end of the period in respect of which such records were kept.