| (1) |
A DNA buccal collection kit must be used when a buccal sample is collected from an arrested person, and his or her fingerprints must be taken on the SAPS 76 form. |
| (2) |
The unique barcode form reference number of the DNA collection kit must be recorded on the SAPS 76 form and on the collection form. |
| (3) |
The original collection form must be placed in the evidence sealing bag, together with the buccal sample and the duplicate collection form must be filed in the docket. |
| (4) |
The collection form must be completed before the sample is taken. |
| (5) |
The SAPS 76 form, the barcode number on the evidence sealing bag and the unique barcode reference number of the DNA collection kit and the particulars of the person from whom the buccal sample was taken, must be captured on the CAS /ICDMS system immediately after the sample was taken. |
| (6) |
After a buccal sample has been taken the— |
| (a) |
cellular phone number; |
| (c) |
postal or residential address, |
of the arrested person, if available, must be captured on the CAS /ICDMS system.
(7)
| (a) |
Only one buccal sample may be taken from an arrested person irrespective of the number of offences which he or she is alleged to have committed. |
| (b) |
In the case where an arrested person is allegedly involved in more than one offence, the cases must be linked to the information or main docket that was selected on the CAS /ICDMS system. |
| (c) |
The unique barcode form reference number of the DNA collection kit must be entered on CAS /ICDMS and linked to the fingerprint number in respect of all the cases involved. |
| (d) |
All the linked CAS /ICDMS numbers must be recorded on the SAPS 76 form. |
| (8) |
In order to record the information on the GRIM system, the SAPS 76 and SAPS 69 forms must, within five working days from taking the fingerprints, be submitted to the local criminal record centre. |
| (9) |
A commanding officer must, when he or she inspects case dockets, also inspect the SAPS 184 fingerprint register to ensure that the SAPS 76 and SAPS 69 forms filed in the case docket, correspond with the number of fingerprint forms recorded in the SAPS 184 fingerprint register and the number of forms which have been submitted to the local criminal record centre. |
| (10) |
A commanding officer must perform the necessary quality control checks on all SAPS 76 forms, to ensure that fingerprints that have been taken are identifiable before submitting the forms to the local criminal record centre. |
| (11) |
Every commander of a local criminal record centre must record the receipt of the fingerprint forms and perform weekly inspections to ensure that the buccal sample reference numbers and information on the SAPS 76, SAPS 69 and SAPS 192 forms have been captured on the CRIM system within five working days from receipt thereof. |
Protection of Personal Information Act, 2013
