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Promotion of Access to Information Act, 2000 (Act No. 2 of 2000)

Part 3 : Access to Records of Private Bodies

Chapter 2 : Publication and Availability of certain records

51. Manual


(1) Within six months after the commencement of this section or the coming into existence of the private body concerned, the head of a private body must compile a manual containing—
(a) the postal and street address, phone and fax number and, if available, electronic mail address of the head of the body;
(b) a description of the guide referred to in section 10, if available, and how to obtain access to it;
(c) the latest notice in terms of section 52(2), if any, regarding the categories of record of the body which are available without a person having to request access in terms of this Act;
(d) a description of the records of the body which are available in accordance with any other legislation;
(e) sufficient detail to facilitate a request for access to a record of the body, a description of the subjects on which the body holds records and the categories of records held on each subject; and
(f) such other information as may be prescribed.


(2) The head of a private body must on a regular basis update the manual referred to in subsection (1).


(3) Each manual must be made available as prescribed.


(4) For security, administrative or financial reasons, the Minister may, on request or of his or her own accord, by notice in the Gazette, exempt any private body or category of private bodies from any provision of this section for such period as the Minister thinks fit.


[Commencement date of section 51: 15 February 2002 (Proclamation No. 9, Gazette No. 23119)]