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Occupational Health and Safety Act, 1993 (Act No. 85 of 1993)

Guidance Notes

Pressure Equipment Regulations, 2009

Regulation 14 - Records


(1) Every user of pressure equipment shall keep a record, which shall be open for inspection by an inspector, in which the certificate of manufacture, and the results, after manufacturing, of all inspections, tests, modifications and repairs shall be recorded.


(2) When pressure equipment is sold, the manufacturer shall ensure that it is accompanied, where relevant, with instructions for the user, containing all the necessary safety information relating to—
(a) mounting, including the assembling of different pieces of pressure equipment;
(b) putting into service; and
(c) maintenance, including checks by the user:

Provided that those instructions shall cover information affixed to the pressure equipment in accordance with these Regulations and the relevant health and safety standard incorporated into these Regulations by section 44 of the Act, with the exception of serial identification, and be accompanied, where appropriate, by technical documents, drawings and diagrams that are necessary for a full understanding of the instructions: Provided further that, if appropriate, the instructions shall also refer to hazards arising from misuse of the pressure equipment.


The manufacturer shall keep the original manufacturing records of the pressure equipment for a minimum period of 12 years.




(a) The user shall keep all records for the operating life of the equipment. Such records shall typically cover repairs, modifications and In-service inspection test records as well as all related documents such as deferments, pressure test dispensation, NDT reports and not just manufacturing related records. Further clarification is that the user is not necessarily the owner.
(b) The records of the original manufacturing of the pressure equipment shall be kept by the manufacturer for a minimum of 12 years; enabling a technical review of the construction of the equipment should a failure or a dispute arise. Typical documentation should include, but not limited to, design calculations, approved manufacturing drawings, approved fabrication records, pressure test certificate, Certificate of manufacture as well as a copy of the marking (if applicable).
(c) The importer will provide certificate of manufacturer, global conformity assessment certificate for assemblies, any other documentation required by the applicable health and safety standard as well as other documentation contractually required by the user
(d) Equipment manufactured prior to 23 October 1992 and which was designed, constructed and manufactured in accordance with regulations in force at that time do not require a certificate of manufacture (See regulation 2 of VUP)
(e) In respect to regulation 14(1) the user is not required to keep the records for transportable gas containers when such containers are rented by the owner. The records shall be held by the owner.
(f) For all pressure equipment, excluding transportable gas containers that are not owned by the user, the user is responsible to ensure that all records are available according to the PER.
(g) Users shall ensure where used pressure equipment is sold, that all user held records are transferred to the new owner as applicable.
(h) For existing equipment post 23 October 1992 where the certificate of manufacturer has been misplaced or lost, a duplicate certificate shall be obtained from the original manufacturer or alternatively recreated from the data plate details under supervision of an AIA and recertification is not required.