Item

No.

Records

Retention period

1.

Certificate of Incorporation

Indefinite

2.

Certificate of change of name (if any)

Indefinite

3.

Memorandum and articles of association

Indefinite

4.

Certificate to commence business (if any)

Indefinite

5.

Minute book, CM 25 and CM 26, as well as resolutions passed at general/class meetings

Indefinite

6.

Proxy forms

3 years

7.

Proxy forms used as Court convened meetings

3 years

8.

Register of allotments - after a person ceased to be a member

15 years

9.

Register of members

15 years

10.

Index of members

15 years

11.

Registers of mortgages and debentures and fixed assets

15 years

12.

Register of directors' shareholdings

15 years

13.

Register of directors and certain officers

15 years

14.

Directors' attendance register

15 years

15.

Branch register

15 years

16.

Annual financial statements including:

15 years

- Annual accounts

- Directors report

- Auditors report

15 years

17.

Books of account recording information required by the Act

15 years

18.

Supporting schedules to books of account and ancillary books of account

15 years

19.

The microfilm image of any original record reproduced directly be the camera - the 'camera master'

Indefinite