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State Information Technology Agency Act, 1998 (Act No. 88 of 1998)

Regulations

General Regulations

Part 3: Procurement 1

9. Mandatory Services

 

9.1 Before the advertising of a bid for a mandatory service for one or more department, the designated department must, subject to regulation 8.1.3—
(a) after consultation with the GITO Council, approve the business case and user requirement specifications; and
(b) approve the final bid documentation.

 

9.2 For the purposes of regulation 9.1, the Agency must propose solutions based on the business case and user requirement specification.

 

9.3 Any such proposed solutions must—
(a) be complete and integrated;
(b) cover the complete life cycle of the solution in technical and financial terms inclusive of all acquisition, implementation, operation and support costs; and
(c) demonstrate conformance to the business case and user requirement specification.

 

9.4 The Agency must conduct standard certification for a mandatory service for one or more department before the accounting authority of the designated department awards the bid, or if not possible, before the implementation of the mandatory service.

 

9.5 Upon awarding a bid for a mandatory service for one or more department or public body by the accounting authority of the designated department or public body, the Agency must, after consultation with the GITO Council, conclude the necessary contracts with the successful bidder or bidders.

 

9.6 The designated official of the designated department or public body must, on behalf of the department or public body, conduct such acceptance testing of the mandatory service as it considers appropriate before solution acceptance, implementation and payment of any contractual fees.