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Marketing of Agricultural Products Act, 1996 (Act No. 47 of 1996)

Notices

Establishment of Statutory Measure: Records and Returns by Exporters, Importers, Processors and Purchasers of Cotton

5. Records and returns to be kept and submitted by exporters, importers, processors, and purchasers of cotton

 

(1) The following parties shall keep records and furnish returns with regard to cotton in his or her possession or under his or her control:
(a) Persons who are parties to the purchase of seed cotton from producers;
(b) those persons who process seed cotton;
(c) persons who import or export cotton; and
(d) those persons who are parties to the purchase of cotton lint from producers or ginners.

 

(2) Cotton South Africa shall make forms available to facilitate the process of  of returns.

 

(3)
(a) The return shall be submitted monthly, when forwarded by post to—

Cotton South Africa

P.O. Box 912232

SILVERTON

0127; or

(b) when delivered by hand delivered to—

Cotton South Africa

Cotton South Africa Building

90 Cycad Place

off Watermeyer Street

Val de Grace Extension 10

PRETORIA

0184.

 

(4) The return shall be submitted before or on the twentieth day of the month, following the month to which the records and returns relate, with the exception of the monthly crop return which have to reach Cotton South Africa not later than the end of  to which the crop return relates.

 

(5) The records and returns shall in the case of the ginners, contain information with regard to the following:
(a) The month concerned:
(b) The marketing year applicable;
(c) The name and address of the ginnery concerned;
(d) with regard to seed cotton purchased from RSA producers, the following information:
(i) Cultivars;
(ii) opening stock in kg;
(iii) plus purchased stock during the month in kg;
(iv) less ginned stock during the month in kg;
(v) closing stock for the month in kg; and
(e) with regard to seed cotton received from RSA producers for contract ginning, the following information:
(i) Cultivars;
(ii) opening stock in kg;
(iii) plus stock received during the month in kg;
(iv) less ginned stock during the month in kg;
(v) closing stock for the month in kg; and
(f) with regard to seed cotton purchased from other persons or countries, the following information for the month concerned;
(i) Person or country;
(ii) opening stock in kg;
(iii) plus purchased stock in kg;
(iv) less ginned stock in kg;
(v) closing stock in kg; and
(g) with regard to seed cotton received for contract ginning from other countries or persons other than RSA producers, the following information for the month concerned;
(i) Person or country;
(ii) opening stock in kg;
(iii) plus received stock in kg;
(iv) less ginned stock in kg;
(v) closing stock in kg; and
(h) with regard to cotton lint produced from seed cotton purchased by the gin, the following information for the month concerned:
(i) Opening stock in kg;
(ii) plus stock produced;
(iii) less sales in kg;
(iv) closing stock in kg;
(i) with regard to cotton lint produced from seed cotton received for contract ginning, the following information for the month concerned:
(i) Opening stock in kg;
(ii) plus stock produced;
(iii) less stock delivered in kg;
(iv) closing stock in kg;

 

(6) A monthly crop return shall be submitted by the ginners which reflect the following information per production area and country, in respect of seed cotton that the gin expects to purchase and/or expects to contract gin:
(a) the month concerned;
(b) production year concerned;
(c) name and address of the ginnery concerned;
(d) date on which report is submitted;
(e) area under which crop is planted;
(f) hectares under irrigation or dryland;
(g) estimated yield in kg seed cotton per hectare with regard to areas under irrigation or dryland;
(h) estimated crop in 200 kg lint bales;
(i) percentage handpicked; and
(j) percentage of crop ginned up to date.

 

(7) A monthly return shall be submitted by spinners which reflect the following information:
(a) the month concerned;
(b) the marketing year concerned
(c) name and address of spinner concerned;
(d) with regard to cotton lint purchased, the following information for the month concerned:
(i) name of the seller
(ii) date received;
(iii) cotton lint purchased from each seller in kg; and
(e) with regard to cotton lint received, the following information:
(i) the month concerned;
(ii) cotton lint received in kg from South Africa, Swaziland, Zimbabwe and other countries;
(iii) closing stock in kg; and
(f) with regard to the quantity cotton lint consumed, the following information:
(i) the month concerned;
(ii) cotton lint consumed in kg from South Africa, Swaziland, Zimbabwe and other countries;
(iii) closing stock in kg;

 

(8) A monthly return shall be submitted by any person who import or export cotton, which reflect the following information:
(a) the month concerned:
(b) the marketing year concerned;
(c) name and address of person or instance concerned;
(d) type of product imported or exported;
(e) quantities or volume concerned in kg; and
(f) origin and/or destination of each quantity or volume in kg.

 

(9) A record system that reflects good accounting practice shall be introduced and kept by Cotton South Africa.

 

(10) The records of Cotton South Africa, and agents if appointed, shall at least annually be audited by an internationally recognised firm of Chartered Accountants and in addition be subject to internal audits and controls as may  by the Companies Act.