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National Regulator for Compulsory Specifications Act, 2008 (Act No. 5 of 2008)

Notices

Compulsory Specification for Dried Abalone - VC9108 - Effective November 2025

Annexes

Annex A (Normative) - Application for Approval of the Factory/Establishment/Facility and Product in the Republic of South Africa

 

ANNEX A

 

(Normative)

 

A1 APPLICATION FOR APPROVAL OF THE FACTORY/ESTABLISHMENT/ FACILITY AND PRODUCT IN THE REPUBLIC OF SOUTH AFRICA

 

The applicant shall apply in writing to the NRCS for approval of the factory I establishment/ facility. Approval of a factory / establishment / facility shall be valid for a maximum period of one (1) year. The applicant shall reapply for approval annually. The application shall be accompanied by the following:

 

A1.1 Details of the facility for which approval is sought;

 

A1.2 Documentation and records in support of an effective product safety management system. For new factory / establishment / facility, provisional approval may be given for a period of three months in order to generate the required documentation and records;

 

A1.3 Information required by the NRCS for the measures taken by the applicant to ensure ongoing conformity with the requirements of this Compulsory Specification; and

 

A1.4 The NRCS shall issue an official facility number/code on approval of the factory / establishment / facility.

 

A2 APPLICATION  FOR APPROVAL OF IMPORTED PRODUCTS

 

The applicant shall apply to the nearest NRCS regional office as soon as the consignment is available for sampling and inspection and subsequent approval of the (imported) product(s). The applicant shall notify the NRCS at least ten (10) working days prior to the date on which approval is needed. The application shall be accompanied by the following:

 

A2.1 Applicants shall supply details of the products per consignment for which approval is sought by providing the following information:
(a) The applicable permits as required by DFFE/relevant national legislation;
(b) Importers shall supply a health guarantee certificate (Annex C) containing evidence that imported products originate from a facility approved for export in the country of origin per consignment for which approval is sought. The NRCS may also request that specific testing be performed;
(c) Details of the importer, product, bill of entry (SARS release), quantity, number of product and batch code(s), code list or bill of lading;
(d) The date and place where it will be available for inspection;
(e) Name and contact details of a contact person;
(f) The number(s) of the bill(s) of entry and the date authorized by custom officials; and
(g) The voyage number of the cargo carrier (vessel, aircraft, or registration number of vehicle).

 

A2.2 Any reasonable additional information to clarify the application as requested by the NRCS.

 

A2.3 The NRCS may for the purposes of inspection and verification of products, sample products according to the regulatory risk-based sampling plans.

 

A3 APPLICATION FOR APPROVAL OF EXPORT OF PRODUCTS

 

The applicant shall apply to the nearest NRCS regional office for approval of the product(s). The application shall be submitted at least ten (10) working days prior to the date on which it is needed. The application shall be accompanied by the following:

 

A3.1 Where applicants require official approval for export or any other purposes, applicants shall supply details of products per consignment for which approval is sought by providing information with regards to the type of approval required (e.g. certificate of compliance, health guarantee to a particular country or other specific certification for official purposes).

 

A3.2 The applicable export permit number issued by DFFE.

 

A3.3 Details of the markings as required by clause 5 of this Compulsory Specification used on the packed product(s).

 

A3.4 Where required by the NRCS, guarantees that the product(s) complies with the prescribed testing requirements outlined in the Compulsory Specifications and referenced standards. The NRCS may also request that specific testing required by the importing country be performed.

 

A3.4 Any reasonable additional information to clarify the application as requested by the NRCS.

 

A3.5 The NRCS may for the purposes of inspection and verification of products, sample products according to the regulatory risk-based sampling plans.

 

A4 GRANTING OF APPROVAL

 

A4.1 The NRCS shall issue an approvals document, as is applicable for the facility / factory / establishment / facility, imported products or products destined for export, to the applicant when all the requirements of this Compulsory Specification have been met.

 

A4.2 The NRCS shall assign a unique number to each approvals document.

 

A4.3 An approvals document shall be the sole proof of approval by the NRCS.

 

A5 WITHDRAWAL OF APPROVAL

 

Any approval granted in respect of the product or the facility / factory / establishment / facility pursuant to this Compulsory Specification may be withdrawn if compliance with the requirements of this Compulsory Specification has not been maintained. Re-applications will be treated as new applications.