Centres that wish to offer examinations must register with the provincial departments or other approved examining bodies. Examining bodies must establish and register examination centres, in accordance with the following guidelines:

Annexure D provides the details regarding the appointment and duties of chief invigilators and invigilators.

The examining body must formulate procedures for the administration of the appointment and duties of chief invigilators and invigilators based on the policies in Annexure D.

In respect of admission of candidates to the examination room, invigilators must ensure that every candidate produces his/her admission letter as well as proof of identity, preferably his/her official identity document, driver's licence or passport on admission to the examination room. Invigilators must enforce this admission requirement rigorously. Centre Managers must encourage learners to apply for Identity Documents timeously before the examinations commences.

If a candidate fails to produce the required documentation, an irregularity will be declared and the candidate d l be allowed to present the required documentation to the invigilator after the examination, failing to do so the normal procedure pertaining to irregularities must be followed.

The return of scripts directly to the provincial head office or any other collection point, must be handled with the same care and security as the question papers, and therefore examining bodies must have clear procedures to be followed in the return of scripts.

Annexure E outlines certain principles that must be adhered to when the examining body develops the administrative procedures for the return of scripts.

All examining bodies must establish a structure to monitor examinations. The following may be considered when establishing such structures:

The main function of the examination monitoring team is to ensure that the examination is conducted in accordance with the rules and procedures determined by the examining body.

The monitoring team must visit the examination centres before, during and even after the examination and report on, amongst others, the following:

The marking process, as described in paragraph 6, should also be monitored. The monitoring team should also visit the marking centres to observe the marking process. The examining body should send a consolidated monitoring report to all centres at the end of the examination.

The provincial education department must determine the composition of the monitoring team, the monitoring team may include representatives from outside the provincial education department so as to ensure the credibility of the monitoring team.