No

Category

Subject

Automatically available*

Available on request*

8.1.1

STATUTORY AND REGULATORY FRAMEWORK

DHS legislation (Bills, Acts, regulations and international commitments)

Yes

No

8.1.2

ORGANISATION AND CONTROL

Internal policies

No

Yes

Risk management

No

Yes

Anti-fraud and corruption policy framework

No

Yes

Internal audits

No

Yes

Disaster management measures and reports

No

Yes

DHS annual reports and Medium-Term Strategic Framework (MTSF 2014-2019); strategic plans; Annual Performance Plans (2018-2019)

Yes

No

Establishment and Operationalization of Human Settlement Centre of Excellence Research Capacity

No

Yes

Departmental Annual Report

Yes

No

Departmental Performance Reports (Quarterly and Mid-term)

No

Yes

Departmental Guidelines on Performance Reporting and Planning

No

Yes

Departmental Strategic Plan (5years)

Yes

No

Departmental Annual Performance Plan

Yes

No

Departmental Operational Plan.

No

Yes

Occupational health and safety matters

No

Yes

Security management

No

Yes

8.1.3

HUMAN RESOURCES

Post control, establishment and planning matters.

No

Yes

Vacancies, appointments and placements.

No

Yes

Personnel records (Case files)

No

Yes

Employee health and wellness client files

No

Yes

Staff retention

No

Yes

Staff development (plans, engagements, skills and academic programmes, learnerships, bursaries, scholarships, fellowships and reports).

No

Yes

Planning, utilization, control and monitoring (HR plan, declarations, leave utilisation, overtime, social matters, movements and mobility, termination of services and exits).

No

Yes

Performance management and development.

No

Yes

Labour and employee relation matters (Case Files)

No

Yes

Organisational transformation plans and reports (Employment Equity, Batho Pele, Change Management and Employee Health and Wellness)

No

Yes

Organizational transformation (plans, commendations and social and change management).

No

Yes

Delegation of powers/authority.

No

Yes

Establishment matters.(Micro Structure)

No

Yes

Establishment matters (Macro Structure)

Yes

No

8.1.4

FINANCIAL MANAGEMENT

Basic Accounting System (BAS) Reports

No

Yes

Personnel Salary System (Persal) Reports

No

Yes

Budget (Estimates of National Expenditure for Human Settlements)

Yes

No

Financial compliance (Treasury, Auditor-General, disclosures and declarations).

No

Yes

Financial audits.

Yes

No

Financial statements

Yes

No

Claims.(Intergovernmental payments)

No

Yes

Debtors system.

No

Yes

Bank matters.

No

Yes

Financial irregularities.

Yes

No

Reconciliation of Accounts.

No

Yes

Financial assistance (donations and sponsorships).

No

Yes

Invoices, statements and payments

No

Yes

Printed receipts.

No

Yes

Supplementary accounting records.

No

Yes

Journal transactions.

No

Yes

Financial system appraisals.

No

Yes

Pay sheets and pay slips

No

Yes

Deposit book

No

Yes

Registers (includes salaries, debtors, invoices and payments).

No

Yes

Loss control matters

No

Yes

8.1.5

SUPPLY CHAIN MANAGEMENT

Bids (proposals, specifications, advertisements and committees)

No

Yes

Demand and acquisition (quotations, requisitions and acquisitions)

No

Yes

Acquisition and Procurement Plans

No

Yes

Fixed Asset Register, disposals, verification count sheets, assets and inventory lists, monthly reconciliations, asset movements.

No

Yes

Registers (includes bids, suppliers database records (transversal), invoice/payment, stocktaking control sheets, commitments, accruals, payables)

No

Yes

Orders and payments (systems, invoices, service level agreements (SLAs), stock take on inventory (plans), acquisitions)

No

Yes

8.1.6

TRAVEL AND TRANSPORT SERVICES

Local trips and journeys

No

Yes

Transport (hired and government-owned vehicles)

No

Yes

Log sheets

No

Yes

8.1.7

FACILITIES MANAGEMENT

Buildings, grounds and properties (needs identification and analysis, planning and design, acquisition and leases of offices and official residences, allocations, maintenance and alienation).

No

Yes

Machinery, Equipment and other facilities (installation, repairs and maintenance).

No

Yes

Energy efficiency and maintenance (Plan, management, inspections and reports).

No

Yes

Service Level Agreement, Maintenance, monitoring, inspections and reports (Electrical, Plumbing, Pest Control, Hygiene and Cleaning Services).

No

Yes

8.1.8

INFORMATION

SERVICES

Promotion of Access to Information Act

(Section 32 Reports:

PAIA Manual:

Section 15 list)

Yes

No

Knowledge Management.

No

Yes

Library Management.

No

Yes

Records management (file plans; schedule of records other than correspondence files, transfers, disposals, reports and registry registers).

No

Yes

HSS Environment applications (Housing Subsidy System, National Housing Needs Register and National Housing Subsidy Database) Maintenance, Support and Training Services provided to provincial Human Settlements

No

Yes

Development and Support of Infrastructure Services for the National Department of Human Settlements

No

Yes

Information Systems & Applications that support the National Department of Human Settlements business process and objectives

No

Yes

8.1.9

COMMUNICATION

Communication strategy.

No

Yes

Departmental logo/emblem.

No

Yes

Customer care call centre and presidential hotline matters.

No

Yes

Press Releases.

Yes

No

Profiles of Executive Authority

Yes

No

Events, campaigns, launches and publicity programmes (includes speeches of the Minister and Deputy Minister and photographs).

Yes

No

Departmental publications; Brochures; Newsletters; Magazines and Posters.

Yes

No

Economic opportunities created by Department of Human Settlements (in 11 official languages).

Yes

No

Human Settlements Programmes and Subsidies (11 official languages).

Yes

No

Human Settlements 20-year book.

Yes

No

DHS Media Monitoring (Television series breaking new ground (BNG), which aired on SABC 2.)

Yes

No

Draft White paper on human settlements

Yes

No

Social contract for the development of sustainable human settlements

Yes

No

Guide to owning a Government Subsidised House.

Yes

No

Project Process Guide for Human Settlements Programmes

Yes

No

Leading Change (Delivering the New Urban Agenda through Urban and Territorial Planning)

Yes

No

BNG Human Settlements Sector Journals

Yes

No

Your Home your asset

Yes

No

Finance Linked Individual Subsidy Programme

Yes

No

Do not sell your home for short term benefits

Yes

No

What is Title deed

Yes

No

How to enter the property market

Yes

No

Ensuring quality of houses

Yes

No

Human Settlements subsidies

Yes

No

Maintain, Caring and Greening your home

Yes

No

8.1.10

LEGAL SERVICES

Appointment of legal experts.

No

Yes

Legal opinions.

No

Yes

Claims, litigations and appeals.

No

Yes

Prosecutions including serving of lawsuit documents.

No

Yes

Contracts, memoranda of understanding and service level agreements.

No

Yes

Department of Human Settlements [Legislation/Bills/Acts/Regulations & International Commitments]

Yes

No

8.1.11

ATTENDING AND HOSTING OF GATHERINGS AND MEETINGS

Records of interface with Committees of Parliament

No

Yes

Replies to Parliamentary Questions

Yes

No

Cabinet Memoranda

No

Yes

Cabinet minutes and agenda

No

Yes

Internal memoranda

No

Yes

Records of Governance Structures and Ad-Hoc Meetings

No

Yes

8.1.12

MONITORING, EVALUATION AND IMPACT ASSESSMENTS

Monitoring evaluation and impact assessment system matters.

No

Yes

Evaluations, Assessments and monitoring reports (includes impact, performance, project monitoring and beneficiary occupancy audits).

No

Yes

Report on the evaluation of the impact of the Rural Housing Programme.

Yes

No

Report on the evaluation of the performance of Social and Rental Housing Programmes.

Yes

No

Measuring success in Human Settlements development: an impact evaluation study of the upgrading of informal settlements programme in selected projects in South Africa.

Yes

No

Upgrading of Informal Settlements.

Yes

No

Rapid Appraisal of Outcome 8: Delivery Agreements: Sustainable Human Settlements and Improved Quality of Household Life. Output 1:

Accelerated delivery of Housing Opportunities

Yes

No

Spatial and non-spatial information.

No

Yes

Monitoring Evaluation and Impact Assessment 2013/14-2018/19:

Policy and Implementation Framework for the Human Settlements Sector

Yes

No

Environmental implementation plan: DHS 2015-2020

Yes

No

8.1.13

POLICY DEVELOPMENT, ASSISTANCE AND RESEARCH

National Housing Code 2009.

Yes

No

The Comprehensive Plan for the Creation of Sustainable Human Settlements of 2004.

Yes

No

Towards Policy Foundation for the Human Settlements Legislation (White Paper)

Yes

No

Finance Linked Individual Subsidy Programme (FLISP Policy).

Yes

No

8.1.14

HUMAN SETTLEMENT PLANNING

Approved National Human Settlements Development Plan (National Business Plan),

No

Yes

Neighborhood Planning and Design Guideline (The Red Book)

Yes

No

8.1.15

PROGRAMME IMPLEMENTATION SUPPORT

Project Readiness Matrix implemented

No

Yes

Support provided for the implementation of the Catalytic Projects Programme

No

Yes

Support provided for the implementation of the Revitalization of Distressed Mining Communities Programme

No

Yes

Blocked Projects

No

Yes

Upgrading Informal Human Settlements (includes plans, implementation, coordination and support)

No

Yes

Project Process Guide for Human Settlements Programmes 2017

Yes

No

2015 Impact of the implementation of the social housing programme and evaluation of implementation of Social Housing Programme

No

Yes

Social housing: Social Housing Act, 2008; Social Housing Regulations and social housing policy guidelines.

No

Yes

Tribunals.

No

Yes

Tenant support.

No

Yes

Analysis, assessments, monitoring, reviews, reports and statistics on rental projects and programmes.

No

Yes

Community Residential Unit Programme [CRUP].

No

Yes

8.1.16

HOUSING EQUITY

AND PRIORITY

PROJECTS

The Home Loan and Mortgage Disclosure Act 2000 (Act No. 63 of 2000)

Yes

No

The Home Loan and Mortgage Disclosure Act 2000 (Act No. 63 of 2000) Regulations: Notice 842 of 2007

Yes

No

The Home Loan and Mortgage Disclosure Act 2000 (Act No. 63 of 2000) Amendment Bill,2016 : Notice 247 of 2017

Yes

No

The Office Of Disclosure Annual Report 2016 on the performance of financial institutions

Yes

No

Quarterly Report on the performance of financial institutions

Yes

No

Booklet-Office of Disclosure Complaints Handling procedure manual (8 languages: English; Afrikaans; isiZulu; Sepedi; Setswana; isiXhosa; Xitsonga and Tshivenda).

Yes

No

8.1.17

RENTAL HOUSING AND PEOPLE HOUSING PROCESS

Establishment matters relating to housing institutions and entities (Entity Enabling Acts, Memorandum of Incorporation)

No

Yes

Entity board matters (Names of Board members, term of office, Shareholder Compacts, Mandate documents, Board Evaluation Reports)

No

Yes

Entity plans/reports (Strategic Plans, Annual Performance Plans)

No

Yes

Monitoring and review of entities (Quarterly reports, Annual reports)

No

Yes

Budget information and transfers (Annual budgets, MTEF information, grant allocations, transfers)

No

Yes

8.1.18

STAKEHOLDER MOBILISATION

Engagements, alliances and liaisons (includes matters relating to governmental, international and multi-lateral alliances).

No

Yes

Govan Mbeki Housing Awards.

Yes

No

Sponsorships for human settlement projects.

No

Yes

The enhanced People's Human Settlement Process (EPHP) (includes old debts, pipeline/Rollout unblocking of PHP projects, Partnerships and Dispute resolutions matters).

No

Yes

International Relation (Study Tours, Bilateral Agreements)

No

Yes

Seminars, conferences, symposia and summits (includes campaigns & workshops).

Yes

No

Policy orientation programmes (includes implementation and collaborations).

No

Yes

8.1.19

HOUSING

CAPACITY

DEVELOPMENT

Beneficiary and Community empowerment (includes implementation and collaborations, assessments monitoring and evaluation)

No

Yes

Professionalization of the HS sector (includes business plans, qualifications accreditations and matters relating to training providers, institutions and management of HS professional bodies).

No

Yes

HS bursaries and scholarships (includes policy applications and allocations, monitoring and assessments).

No

Yes

Institutional capacity development (includes business plans matters relating to coordination, implementation and support of provincial programmes as well as assessments monitoring and evaluation.

No

Yes

National Technical Capacity Development Strategy

No

Yes

South African Cuban Technical Support Programme

No

Yes

Skills Transfer Framework

No

Yes

Housing Consumer Educational Manual

No

Yes

Training Manuals for Councilors

No

Yes

Introduction to HS management

Yes

No

Framework for Women and Youth (Policy Framework).

Yes

No

Reports on Human Settlements Environmental Scanning & Analysis (Economic trends analysis and Markets).

Yes

No

Research (includes reports).

No

Yes