National Road Traffic Act, 1996 (Act No. 93 of 1996)
Minimum requirements for registration and grading of drivers’ licence testing centres
8. Filing system requirements
|8.1||All prescribed documentation shall be kept and locked away in a secure place, where it is protected against the elements. No unauthorised access shall be permitted.|
|8.2||The final filing of documentation shall be done using the date of the transaction (effective date) in alphabetical order.|
|8.3||All prescribed documentation shall be retained at the driving licence testing centre as prescribed by the Archives Act, however, should any driving licence testing centre wish to destroy documentation after the periods indicated below:|
|•||Learner licence documentation: 5 years|
|•||Driving licence documentation: 10 years|
|•||Professional driving permit: 10 years|
Such documentation shall be scanned and copies thereof sent to the Inspectorate of driving licence testing centres. Documentation shall only be destroyed once the Inspectorate of driving licence testing centres has acknowledged receipt in writing, of a copy of such scanned data.
The scanned data shall be available at the driving licence testing centre for inspection purposes.
|8.4||Learner and driving licence documentation shall be filed separately.|
|8.5||Filing of documentation as contemplated in 8.3 and 8.4 shall be kept on the premises of the registered driving licence testing centre for inspection and audit purposes.|