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PAIA — PAIA Information: Automatic Availability of Certain Records of the Information Regulator (source: https://inforegulator.org.za/wp-content/uploads/2020/07/AUTOMATIC-AVAILABILITY-OF-CERTAIN-RECORDS-OF-THE-INFORMATION-REGULATOR-.pdf) DocuSign Envelope ID: 5C47823E-9807-4C1B-823C-4C97240FECB2 NOTICE NOTICE AUTOMATIC AVAILABILITY OF CERTAIN RECORDS OF THE INFORMATION REGULATOR AUTOMATICALLY AVAILABILITY OF CERTAIN RECORDS OF THE In terms of INFORMATION REGULATOR Section 15 of the Promotion of Access to Information Act 2 of 2000 And In terms of [Regulation 4 of the Regulations relating to the Promotion of Access to Information, 2021] Section 15 of the Promotion of Access to Information Act 2 of 2000 September And 2022 [Regulation 4 of the Regulations relating to the Promotion of Access to DocuSign Envelope ID: 5C47823E-9807-4C1B-823C-4C97240FECB2 DESCRIPTION OF THE CATEGORIES OF RECORDS OF THE INFORMATION REGULATOR THAT ARE AUTOMATICALLY AVAILABLE WITHOUT A PERSON HAVING TO REQUEST ACCESS IN TERMS OF THE PROMOTION OF ACCESS TO INFORMATION ACT 2 OF 2000 Mode of Accessibility Category Description Inspection Purchase Website Copying Free of charge Promotion of Access to Information Act 2 of 2000- X X Promotion of Access to Information Amendment Act 54 of 2002 X X Protection of Personal Information Act 4 of 2013 X X Legislations Promotion of Access to Information Amendment Act 31 of 2019 X X The Political Party Funding Act 6 of 2018 X X Cybercrimes Act 19 of 2020 X X Regulations Regulations that prescribe the grounds under which a person is exempt X X PAIA from having to pay fees- Government Notice R.991 in GG 28107-14 October 2005 DocuSign Envelope ID: 5C47823E-9807-4C1B-823C-4C97240FECB2 Mode of Accessibility Category Description Inspection Purchase Website Copying Free of charge Designation of Magistrate Courts as having the capacity to hear PAIA X X matters -Government Notice 1217 in GG 42717-19 September 2019 Rules of procedure for application to court in terms of the Promotion of X X Access to Information Act 2 of 2000, Government Notice R. 1284 in GG 42740-4 October 2019 (Promotion of Access to Information Rules) Regulations relating to the Promotion of Access to Information, 2021- X X GG 45057, GoN 757 Draft rules of procedure relating to the matter in which PAIA Complaints X and any PAIA Matter may be dealt with by the Enforcement Committee Regulations relating to the Protection of Personal Information, 2018 X X POPIA Protection of Personal Information Act: Amendments to Regulations- X X GG 45120, GoN 829 DocuSign Envelope ID: 5C47823E-9807-4C1B-823C-4C97240FECB2 Mode of Accessibility Category Description Inspection Purchase Website Copying Free of charge Information Regulator's Rules of Procedure for Handling POPIA X X complaints Draft rules of procedure relating to the matter in which POPIA X Complaints and any POPIA Matter may be dealt with by the Enforcement Committee Forms Form 01: Request for a Guide from the Regulator [Regulation 2] X X X X Form 01: Request for a Copy of the Guide from an Information Officer X X X X [Regulations 3] PAIA Form 02: Request for Access to Record [Regulation 7] X X X X Form 03: Outcome of request and of fees payable [Regulation 8] X X X X Form 04: Internal Appeal Form [Regulation 9] X X X X Form 05: Complaint Form [Regulation 10] X X X X Form 13: PAIA Request for Compliance Assessment Form [Regulation X X X X 14(1)] DocuSign Envelope ID: 5C47823E-9807-4C1B-823C-4C97240FECB2 Mode of Accessibility Category Description Inspection Purchase Website Copying Free of charge Form 1: Objection to the Processing of Personal Information X X X X Form 2: Request for Correction or Deletion of Personal Information or X X X X Destroying or Deletion of Record of Personal Information POPIA Form 3: Application for the Issue of a Code of Conduct X X X X Form 4: Application for the Consent of a Data Subject for the X X X X Processing of Personal Information for the Purpose of Direct Marketing Form 5: Complaint Regarding Interference with the Protection of X X X X Personal Information/Complaint Regarding Determination of an Adjudicator Form 20: Request for an Internal Review s in the rules of procedure X X X X relating to the manner in which a complaint must be submitted and handled by the Information Regulator DocuSign Envelope ID: 5C47823E-9807-4C1B-823C-4C97240FECB2 Mode of Accessibility Category Description Inspection Purchase Website Copying Free of charge Application Form for authorisation to process Special Personal X X X X Information Application Form for authorisation to process Personal Information of X X X X Children Exemption Application Form- section 37(1) X X X X Application form for Registration of Information Officers X X X X Application Form for Prior Authorisation X X X X Enforcement Terms of Reference for Enforcement Committee X X X Committee Manual PAIA Manual- (English- Afrikaans- Sesotho- Braille) X X X PAIA Manual Template for a Public Body X X X PAIA Manual Template for a Private Body X X X PAIA DocuSign Envelope ID: 5C47823E-9807-4C1B-823C-4C97240FECB2 Mode of Accessibility Category Description Inspection Purchase Website Copying Free of charge Templates Automatically availability of certain records of the Private and Public X X X X Body X X X Notification of a security compromise in terms of Section 22 of POPIA Protection of Personal Information Act 4 of 2013 PAIA Procedures for making information electronically available X X X PAIA Guide- Guide on how to use the Promotion of Access to X X X Information Act 2 of 2000 (English- Afrikaans – isiNdebele – isiXhosa – isiZulu – Siswati – Sepedi – Sesotho – Setswana – Tshivenda – Xitsonga -Braille (physical copy only). Guidance Notes Guidance Note on the processing of Special Personal Information X X X and Procedures Guidance Note on the processing of personal information of children X X X Guidance Note on the processing of personal information in the X X X POPIA management and containment of Covid-19 Pandemic in terms of the Protection of Personal Information Act 4 Of 2013 (POPIA), 03 Apr 2020 DocuSign Envelope ID: 5C47823E-9807-4C1B-823C-4C97240FECB2 Mode of Accessibility Category Description Inspection Purchase Website Copying Free of charge Guidance Note on Processing of Personal Information of a Voter by a X X X Political Party in terms of the Protection of Personal Information Act, 4 of 2013 Guidelines on registration of Information Officers X X X Guidance Note on applications for Prior Authorisation X X X Guidance Note on Exemptions X X X Guidelines on drafting Codes of Conduct X X X Code of Ethics and Conduct X X X Policy on Disclosure of Interests X X Policies Personal-Information-Impact-Assessments X Registers Code of conduct X Information Officer X Section 32 statistics X DocuSign Envelope ID: 5C47823E-9807-4C1B-823C-4C97240FECB2 Mode of Accessibility Category Description Inspection Purchase Website Copying Free of charge Latest notice of automatically available records of public bodies X X X Complaints X Assessments X Prior Authorisation Applications X Exemptions Applications X Special Personal Information Applications X Personal Information of Children Applications X Strategic Strategic Plan X X X Documents (Plans and Report) Annual Performance Plan X X X Annual Performance Report X X X Reports Investigation Reports X Assessment Reports X DocuSign Envelope ID: 5C47823E-9807-4C1B-823C-4C97240FECB2 Mode of Accessibility Category Description Inspection Purchase Website Copying Free of charge Notices Enforcement Notices X X X Information Notices X Infringement Notices X X X Notice in terms of the commencement date of section 58(2) of POPIA, - GG 44782, X X GeN 395 Communications Media statements X Human Resource Job Advertisement X Supply Chain Bid advertisement and Bid Awarded X Education and training manual X X X Training ___________________________ Mr Mosalanye Mosala INFORMATION OFFICER Date: 16 September 2022