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Sectional Titles Schemes Management Act, 2011 (Act No. 8 of 2011)


Sectional Titles Schemes Management Regulations, 2016


Annexure 1 : Management rules

Part 3 : Trustee meetings and decisions

11. Calling and attendance at meetings


(1) A trustee may at any time call a meeting of trustees by giving all other trustees not less than seven days written notice of the time and place of the meeting and by setting out an agenda for the meeting: Provided that—
(a) in cases of urgency a trustee may give such shorter notice as is reasonable in the circumstances; and
(b) notice need not be given to any trustee who is absent from the Republic unless the meeting is one referred to in sub-rule (5), but notice must be given to any replacement trustee appointed for that trustee.


(2) The trustees may by written resolution set the dates of and a standard agenda for their future meetings and delivery of a copy of this resolution is considered adequate notice of all such future meetings.


(3) Members, registered bondholders, holders of future development rights and the managing agent may attend trustee meetings and may speak on any matter on the agenda, but they are not entitled to propose any motion or to vote; provided that such persons are not entitled to attend those parts of trustee meetings that deal with—
(a) discussions of contraventions of the Act or rules; or
(b) any other matters in respect of which the trustees resolve that the presence of any such persons would unreasonably interfere with the interests of the body corporate or any person's privacy.


(4) If a member, a registered mortgagee or the holder of a future development right in writing requests notice of trustee meetings, the trustees must deliver to that person a copy of a notice of a meeting referred to in sub-rule (1), a resolution referred to in sub-rule (2) and a notice of any adjournment of such a meeting; provided that the body corporate may recover from the person concerned the costs of delivery of such documents.


(5) The trustees may make arrangements for attendance at a trustee meeting by telephone or any other method, if the method—
(a) is accessible to all trustees and other persons entitled to attend the meeting;
(b) permits all persons participating in the meeting to communicate with each other during the meeting; and
(c) permits the chairperson to confirm, with reasonable certainty, the identity of the participants.


(6) A person who attends a meeting as provided under sub-rule (5) is considered present in person at the meeting.