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Fund-raising Act, 1978 (Act No. 107 of 1978)


Regulations made under the Fundraising Act, 1978

12. Accounting Records


(1) Every fund-raising organisation and every registered branch shall, at its registered address, keep in one of the official languages such accounting records as may be necessary fully to disclose the nature and extent of its financial transactions and the state of its affairs and such records shall include—
(a) a record of its income and expenditure;
(b) a record of its assets and liabilities, including—
(i) a brief description of the situation of any immovable property and sufficient details to identify any other assets;
(ii) the date of the acquisition of such assets and the price at which such assets were acquired or in the case of assets other than immovable property acquired before the commencement of the Act, the fair value of such assets as determined at the date of such commencement;
(iii) the amount of any registered mortage bond registered in respect of any such immovable property;
(iv) the fair value of any immovable property at the end of each financial year;
(v) the amount provided for depreciation or replacement of the assets referred to in subparagraph (i);
(vi) in the case of any assets alienated after the aforesaid commencement, the date of such alienation and the payment received or to be received in respect thereof;
(c) a daily record of all moneys received and of all amounts paid out, properly supported by documentary evidence of the receipt or payment of such moneys or amounts;
(d) in the case of a fund-raising organisation or registered branch carrying on the business of selling moveable property collected from the public, a statement of its annual stocktaking.


(2) The records referred to in subregulation (1) shall be kept by means of entries made in bound books, unless the Director otherwise approves.


(3) The provisions of subregulations (1) and (2) shall as far as may be appropriate, mutatis mutandis, apply to a holder.