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Civilian Secretariat for Police Service Act, 2011 (Act No. 2 of 2011)


Civilian Secretariat for Police Service Regulations, 2016

Chapter 9 : Co-Operative Framework

37. Forum documentation


(1) The following criteria will apply for the submission of documentation to the Forum—
(a) a notice of meeting accompanied by an agenda with an Action Item list must be distributed to members of the Forum at least 14 days prior to a meeting;
(b) where a supporting documentation that exceeds ten pages is submitted for discussion under an item, it must be accompanied by an executive summary that does not exceed two pages;
(c) a power-point presentation not exceeding ten slides may also accompany the written submission;
(d) the distribution of documentation during meetings will not be allowed without the permission of the Chairperson; and
(e) classification of Forum documents will be determined by Chairperson on the basis of the principles and requirements as contained in the Minimum Information Security Standards (MISS).


(2) Any document or power-point presentation contemplated in this regulation must be delivered to the Chairperson at least seven days prior to a meeting for distribution to members of the Forum.