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Civilian Secretariat for Police Service Act, 2011 (Act No. 2 of 2011)


Civilian Secretariat for Police Service Regulations, 2016

Chapter 7 : Reporting Standards and Procedures for Core Units of the Civilian Secretariat

29. Reporting procedures


(1) The Secretary must submit the consolidated Report on the civilian oversight activities of the Civilian Secretariat and provincial secretariats to the Minister on a date as determined by the Minister and, where necessary, forward a copy thereof to the National Commissioner with the approval of the Minister.


(2) Upon receipt of the Report of each core Unit of the Civilian Secretariat and the provincial secretariats, the Secretary must evaluate the information contained in the Report in consultation with the respective heads of provincial secretariats to determine and record the extent of compliance with reporting requirements provided for in terms of this Regulation.


(3) The Secretary must ensure that the report and all information accumulated during the discharge of oversight functions during the period of reporting is collated and evaluated.


(4) The Secretary may, during the process or upon completion of the evaluation of the Report, make enquiries with the National Commissioner or the Head of Division in the police service, as may be deemed necessary for clarification on any reporting items and may request additional information to substantiate assertions made in the report.