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National Health Act, 2003 (Act No. 61 of 2003)


Emergency Care at Mass Gathering Events Regulations, 2017

4. Responsibilities of event medical service provider


The event medical service provider must—


(1) be licensed as such in terms of the Emergency Medical Services Regulations;


(2) provide an appropriate management and operational infrastructure for the provision of emergency medical services at the event;


(3) designate a medical representative who must attend the pre-event operational planning meetings to liaise with all the event stakeholders and role players;


(4) undertake an in depth risk assessment of the health and medical requirements for the event, which includes the use of the risk management assessment tool and an inspection of the venue, to determine additional venue specific risks, which may impact on the number and type of medical staff, vehicles and equipment to be deployed at the event;


(5) submit the risk assessment and an operational plan for health and medical services provision at the event to the provincial EMS manager for approval, at least 6 weeks prior to the event;


(6) appoint an on-site medical coordinator, when required, to use the risk assessment tool to oversee the provision of health and medical services throughout the duration of the deployment;


(7) ensure that identified hospitals are notified of the date, time and nature of the event;


(8) take responsibility for the treatment of all medical or injured patients at the event and transportation to hospital of any patient, if required;


(9) where a patient is transported, ensure that the personnel and vehicle utilised for such transport are replaced within 30 minutes;


(10) ensure that a medical representative is positioned in the VOC in order to liaise with other role players for the duration of the event;


(11) keep confidential medical records for patients treated, and record medical incidents in an event occurrence log book;


(12) ensure that medical waste is disposed of by medical personnel in accordance with existing legislation;


(13) if two (2) or more suspected cases of food poisoning occur during an event, immediately report this to the Environmental Health Authority for investigation;


(14) submit an event summary report to the venue manager, the event organiser and the provincial EMS manager, within 7 working days after the event;


(15) appoint a Medical Area Coordinator with the sole responsibility to oversee the health and medical services provision for the event and to represent the service provider at the Event Safety and Security Planning Committee and the VOC referred to, respectively, in sections 15 and 17, of the Safety at Sports and Recreational Events Act, 2010 (Act No. 2 of 2010).


(16) the operational plan referred to in subregulation 4(5) must include—
(a) command and control structure;
(b) a detailed communications plan, utilising both 2 way radios and cell phones, and incorporating any other form of communication available at the venue, as applicable;
(c) the number and type of resources to be deployed (vehicles, equipment and personnel);
(d) a strategic staff and vehicle deployment schedule;
(e) standing operational procedures for the routing of patients;
(f) access and egress routes for emergency medical vehicles;
(g) a designated helicopter landing site, where relevant;
(h) identification of target hospitals for the referral of patients; and
(i) a venue specific operational plan for mass casualty incidents.