The Accounting Officer must establish and implement an effective system of logistics management, which must include:
| (a) |
The coding of assets to ensure that each item has a unique reference number; |
| (b) |
the setting of inventory levels that include minimum and maximum levels and lead times wherever goods are placed in stock; |
| (c) |
the placing of manual or electronic orders for acquisitions; |
| (d) |
before payment is approved, certification by the responsible officer that the goods and services are received or rendered on time and are in accordance with the order, the general conditions of contract and specifications where applicable and that the price charged is as quoted in terms of a contract; |
| (e) |
appropriate standards of internal control and warehouse management to ensure that goods placed in stores are secure and only used for the purpose for which they were purchased; |
| (f) |
regular checking to ensure that all assets are properly managed, appropriately maintained and only used for official purposes; |
| (g) |
ensuring that a register of all applicable assets is maintained; |
| (h) |
ensuring that preventative measures are in place to eliminate theft, losses, wastage and misuse of the assets or perishable goods; and |
| (i) |
investigation of damages and losses with a view to possible recovery. |
Public Service Commission Act, 1997
