Acts Online
GT Shield

Promotion of Access to Information Act, 2000 (Act No. 2 of 2000)

Notices

Description submitted in terms of section 15(1)

Swartland Municipality

Form D : Automatically available records and access to such records

 

FORM D

AUTOMATICALLY AVAILABLE RECORDS AND ACCESS TO SUCH RECORDS:

(Section 15 of the Promotion of Access to Information Act 2000 (Act no. 2 of 2000))

[Regulation 5A]

 

DESCRIPTION OF CATEGORY OF RECORDS AUTOMATICALLY AVAILABLE IN TERMS OF SECTION 15(1)(a) OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2000

MANNER OF ACCESS TO RECORDS (e.g. website)

(SECTION 15(1)(a))

FOR INSPECTION IN TERMS OF SECTION 15(1)(a)(i):

1. Business details

Name, locality, address, telephone numbers, contact persons, hours of business, etc. of all council offices, facilities and amenities

Director: Corporate Services

Swartland Municipality

Private Bag X52, Malmesbury, 7299

swartlandmun@swartland.org.za

2. Councillors

(Including the executive mayor, executive deputy mayor, speaker and office bearers)

Information regarding each councillor's—

name, address, telephone numbers
ward /proportional, political party and election details
position in council, e.g. committee membership, whether full-time or part-time
representation on outside bodies

Manager: Secretariat and Records Services

Swart land Municipality

Private Bag X52, Malmesbury, 7299

swartlandmun@swartland.org.za

3. Agendas and minutes

Agendas and minutes of all meetings of council, its structures and formal staff meetings and those of its predecessors, excluding minutes and agendas which have been marked "confidential/incommittee"

Manager: Secretariat and Records Services

Swart land Municipality

Private Bag X52, Malmesbury, 7299

swartlandmun@swartland.org.za

4. Structures

(Including council, executive committee, ward committees and other committees)

composition, names of members, office bearers, political membership
date, time and venue of meetings
functional areas

Manager: Secretariat and Records Services

Swart land Municipality

Private Bag X52, Malmesbury, 7299

swartlandmun@swartland.org.za

5. Delegations

Delegations to—

political office bearers
councillors
members of staff
structures (executive mayoral committee, committees, etc.)

 

Authority granted to—

conclude contracts
sign legal documents, etc.

 

Decisions by any political office bearer, councillor or staff member interms of a power or duty delegated or sub-delegated

Director: Corporate Services

Swartland Municipality

Private Bag X52, Malmesbury, 7299

swartlandmun@swartland.org.za

6. Municipal legislation, by -laws and policies

All documents in this regard

Manager: Secretariat and Records Services

Swart land Municipality

Private Bag X52, Malmesbury, 7299

swartlandmun@swartland.org.za

7. Budget

Budget, Service Delivery and Budget Implementation Plan (SDBIP), Annual Report and Integrated Development Plan (IDP) as approved by Council

Director: Financial Services

Snr Manager: Strategic Services

Swartland Municipality

Private Bag X52, Malmesbury, 7299

swartlandmun@swartland.org.za

On website at www.swartland.org.za

8. Financial records
annual financial statements
quarterly statements
monthly statements
arrears (excluding personal details)

Director: Financial Services

Snr Manager: Strategic Services

Swartland Municipality

Private Bag X52, Malmesbury, 7299

swartlandmun@swartland.org.za

On website at www.swartland.org.za

9. Tariffs, fees, surcharges, etc.

All tariffs, fees, surcharges, etc. approved by the council for the current or any previous financial year

Director: Financial Services

Swartland Municipality

Private Bag X52, Malmesbury, 7299

swartlandmun@swartland.org.za

On website at www.swartland.org.za

10. Registers

Registers regarding—

assets (movable or immovable)
agreements
contractors, service providers
tenders awarded

Manager: Supply Chain Management

Swartland Municipality

Private Bag X52, Malmesbury, 7299

swartlandmun@swartland.org.za

11. Statistics

(Excluding personal details of individuals)

statistics kept for departmental use in the format in which it is available
statistics in the format as required by legislation

Manager: Secretariat and Records Services

Swartland Municipality

Private Bag X52, Malmesbury, 7299

swartlandmun@swartland.org.za

12. Research/Publications

Information regarding research by or on behalf of the municipality, on condition that such research results have been presented to council or any of its structures and no copyright is held by persons or bodies not connected with the municipality

Manager: Secretariat and Records Services

Swartland Municipality

Private Bag X52, Malmesbury, 7299

swartlandmun@swartland.org.za

13. Planning
Spatial Development Framework
individual zonings and conditions
register of approved departures and consent uses

Snr Manager: Building Environment

Swartland Municipality

Private Bag X52, Malmesbury, 7299

swartlandmun@swartland.org.za

14. Land
single records only of owners of land (only erf numbers)

Clerk: Property Rates

Swartland Municipality

Private Bag X52, Malmesbury, 7299

swartlandmun@swartland.org.za

15. Organisational structure
organogram
staff structure

Snr Manager: Human Resources

Swartland Municipality

Private Bag X52, Malmesbury, 7299

swartlandmun@swartland.org.za

FOR PURCHASING (COPYING) IN TERMS OF SECTION 15(1)(a)(ii):

As applicable on section 15(1)(a)(i) above

Request a copy from—

The Deputy Information Officer,

Ms Nicolette Brand

Swartland Municipality

Private Bag X52, Malmesbury, 7299

Tel no: 022-487 9400

swartlandmun@swartland.org.za

AVAILABLE FREE OF CHARGE IN TERMS OF SECTION 15(1)(a)(iii)

1. Business details

Name, locality, address, telephone numbers, contact persons, hours of business, etc. of all council offices, depots, installations, facilities and amenities

Request a copy from—

The Deputy Information Officer,

Ms Nicolette Brand

Swartland Municipality

Private Bag X52, Malmesbury, 7299

Tel no: 022-487 9400

swartlandmun@swartland.org.za

2. Councillors

(Including the executive mayor, executive deputy mayor, speaker and office bearers)

Information regarding each councillor's—

name, address, telephone numbers
ward/proportional, political party and election details
position in council, e.g. committee membership, whether full-time or part-time
representation on outside bodies
3. Structures

(Including council, executive committee, ward committees and other committees)

composition, names of members, office bearers, political membership
date, time and venue of meetings
functional areas
4. Budget

Budget, Service Delivery and Budget Implementation Plan (SDBIP), Annual Report and Integrated Development Plan (IDP) as approved by Council

On website at www.swartland.org.za

5. Tariffs, fees, surcharges, etc.

All tariffs, fees, surcharges, etc. approved by the council for the current or any previous financial year

On website at www.swartland.org.za

6. Financial records
annual financial statements
quarterly statements
monthly statements

On website at www.swartland.org.za

7. By-laws and Financial policies

All documents in this regard

On website at www.swartland.org.za