POPIA — POPIA Guidance Note: Guidance Note on Information Officers (source: https://inforegulator.org.za/wp-content/uploads/2025/07/Guidance_Note_on_Information_Officers_.pdf)
GUIDANCE NOTE ON INFORMATION
OFFICERS AND DEPUTY INFORMATION
OFFICERS
1 APRIL 2021
TABLE OF CONTENTS
1. RELEVANT DEFINITIONS ........................................................................................................ 3
2. INTRODUCTION ....................................................................................................................... 7
3. PURPOSE ................................................................................................................................. 7
4. LIABILITIES .............................................................................................................................. 8
5. WHO SHOULD BE REGISTERED AS AN INFORMATION OFFICER ...................................... 9
6. DUTIES OF THE INFORMATION OFFICER ............................................................................12
7. DESIGNATION OF A DEPUTY INFORMATION OFFICER ......................................................17
8. DELEGATION OF AUTHORITY BY AN INFORMATION OFFICER TO A DEPUTY
INFORMATION OFFICER ........................................................................................................18
9. TRAINING OF INFORMATION OFFICERS / DEPUTY INFORMATION OFFICERS ................20
10. PROCEDURE FOR THE REGISTRATION OF THE INFORMATION OFFICER .......................20
11. UPDATING THE DETAILS OF AN INFORMATION OFFICER AND DEPUTY INFORMATION
OFFICER(S) .............................................................................................................................21
12. PUBLICATION OF THE PARTICULARS OF AN INFORMATION OFFICER ...........................21
13. CONTACT DETAILS OF THE REGULATOR……………………………………………………….21
ANNEXURE A- INFORMATION OFFICER’S REGISTRATION FORM .............................................23
ANNEXURE B- DESIGNATION AND DELEGATION OF AUTHORITY TO THE DEPUTY
INFORMATION OFFICER ........................................................................................28
ANNEXURE C- AUTHORISATION OF INFORMATION OFFICER ....................................................29
1. RELEVANT DEFINITIONS
These definitions are taken from the Promotion of Access to Information Act 2 of 2000 as
amended (PAIA) and the Protection of Personal Information Act 4 of 2013 (POPIA).
1.1. “Body” means a public or private body;
1.2. “Data Subject” means the person to whom personal information relates.
1.3. “Head” of, or in relation to, a private Body means-
(a) in the case of a natural person, that natural person or any person duly
authorised by that natural person;
(b) in the case of a partnership, any partner of the partnership or any person duly
authorised by the partnership;
(c) in the case of a juristic person-
(i) the chief executive officer or equivalent officer of the juristic person or any
person duly authorised by that officer; or
(ii) the person who is acting as such or any person duly authorised by such
acting person.
1.4. “Information Officer”:
of, or in relation to, a –
a) public body means an Information Officer or Deputy Information Officer as
contemplated in terms of section 1 or 17 of the Promotion of Access to
Information Act; or
b) private body means the head of a private body as contemplated in section 1 of
the Promotion of Access to Information Act.
1.5. “Person” means a natural person or a juristic person.
1.6. “Personal Information” –
means information relating to an identifiable, living, natural person, and where
applicable, an identifiable, existing juristic person, including, but not limited to—
a) information relating to the race, gender, sex, pregnancy, marital status, national,
ethnic or social origin, colour, sexual orientation, age, physical or mental health,
well-being, disability, religion, conscience, belief, culture, language and birth of
the person;
b) information relating to the education or the medical, financial, criminal or
employment history of the person;
c) any identifying number, symbol, e-mail address, physical address, telephone
number, location information, online identifier or other particular assignment to
the person;
d) the biometric information of the person;
e) the personal opinions, views or preferences of the person;
f) correspondence sent by the person that is implicitly or explicitly of a private or
confidential nature or further correspondence that would reveal the contents of
the original correspondence;
g) the views or opinions of another individual about the person; and
h) the name of the person if it appears with other personal information relating to
the person or if the disclosure of the name itself would reveal information about
the person.
1.7. “Private Body” means-
(a) a natural person who carries or has carried on any trade, business or profession,
but only in such capacity.
(b) a partnership which carries or has carried on any trade, business or profession;
or
(c) any former or existing juristic person, but excludes a public body.
1.8. “Processing” means-
any operation or activity or any set of operations, whether or not by automatic means,
concerning personal information, including—
a) the collection, receipt, recording, organisation, collation, storage, updating or
modification, retrieval, alteration, consultation or use;
b) dissemination by means of transmission, distribution or making available in any
other form; or
c) merging, linking, as well as restriction, degradation, erasure or destruction of
information.
1.9. “Public Body” means-
(a) any department of state or administration in the national or provincial sphere of
government or any municipality in the local sphere of government; or
(b) any other functionary or institution when-
i. exercising a power or performing a duty in terms of the
Constitution or a provincial constitution; or
ii. exercising a public power or performing a public function in terms of any
legislation.
1.10.“Requester”, in relation to-
(a) a public body, means-
(i) any person (other than a public body contemplated in paragraph (a) or (b)
(i) of the definition of ‘public body’, or an official thereof) making a request
for access to a record of that public body; or
(ii) a person acting on behalf of the person referred to in subparagraph (i).
(b) a private body, means-
(i) any person, including, but not limited to, a public body or an official thereof,
making a request for access to a record of that private body; or
(ii) a person acting on behalf of the person contemplated in subparagraph (i).
1.11.‘‘Responsible Party’’ means a public or private body or any other person which, alone
or in conjunction with others, determines the purpose of and means for processing
personal information;
1.12.The usage of the words “responsible party” and “body” interchangeably throughout
this document depends on the contents of a specific paragraph.
2. INTRODUCTION
2.1. The Protection of Personal Information Act 4 of 2013 (POPIA) was enacted to give
effect to the constitutional right of privacy by safeguarding personal information
processed by a responsible party and prescribes-
2.1.1. the minimum threshold requirements for the lawful processing of personal
information,
2.1.2. an obligation on Information Officers of public and private bodies to designate
and/or delegate1 any power or duty to Deputy Information Officers, as
necessary to make the body as accessible as reasonably possible; and
2.1.3. compulsory requirements for registration of Information Officers with the
Information Regulator (Regulator).
2.2. PAIA allows the Information Officer of a private body to authorise any person as an
Information Officer.
2.3. The Information Officers and Deputy Information Officers are required, in terms of
Section 55(2) of POPIA, to take up their duties only after being registered with the
Regulator.
2.4. The Information Officers referred to in section 55(1) of POPIA are the same
Information Officers referred to in sections 1 or 14 and 51 of PAIA.
2.5. The Information Officers of public and private bodies perform their duties and
responsibilities in terms of both PAIA and POPIA.
3. PURPOSE
Section 56 of POPIA and section 17(1) of PAIA
The purpose of this Guidance Note is to provide guidance and procedures for the–
3.1. obligations and liabilities of Information Officers and Deputy Information Officers;
3.2. registration of Information Officers with the Information Regulator;
3.3. updating the details of Information Officers;
3.4. designation of Deputy Information Officers;
3.5. delegation of duties and responsibilities of the Information Officers to the Deputy
Information Officers.
4. LIABILITIES
4.1 Section 93(b)(ii) of POPIA empowers the Enforcement Committee to make any
recommendation to the Regulator necessary or incidental to any action that should be
taken against an Information Officer in terms of PAIA.
4.2 An Information Officer may, on conviction, be held criminally liable for the following
offences, in terms of PAIA-
Items Sections Nature of offence by an Penalty
of PAIA Information Officer
4.2.1 90(1) A person2 who, with intent to deny a A fine or imprisonment for a period
right of access in terms of this Act,- not exceeding two years.
(a) destroys, damages or alters a
record;
(b) conceals a record; or
(c) falsifies a record or makes a
false record
2 A person may include an Information Officer and head of a private Body.
Items Sections Nature of offence by an Penalty
of PAIA Information Officer
4.2.2 90(2) The Information Officer who wilfully A fine, or imprisonment for a
or in a grossly negligent manner period not exceeding two years
fails to comply with the provisions of
section 14 of PAIA
4.2.3 90(3) The head of a private body who, A fine, or imprisonment for a
wilfully or in a grossly negligent period not exceeding two years
manner, fails to comply with the
provisions of section 51 of PAIA
4.2.4 77K Non-compliance with an A fine or imprisonment for a period
Enforcement Notice not exceeding three years or to
both such a fine and such
imprisonment
5. WHO SHOULD BE REGISTERED AS AN INFORMATION OFFICER
5.1 Information Officers are, by virtue of their positions, appointed automatically in terms
of PAIA and POPIA. The following are categories of Information Officers per specific
body-
Nature of the Body Identity of Information Officer
Public Body, Department or National Department or Director-General or the person
Organ of State (as defined in Provincial Government who is acting as such.
section 239 of the Constitution) Components
3. Section 239 of the Constitution of the Republic of South Africa, Act 108 of 1996- “Organ of State” means-
(a) any department of state or administration in the national, provincial or local sphere of government; or
(b) any other functionary or institution—
(i) exercising a power or performing a function in terms of the Constitution or a provincial constitution; or
Presidency or a National Director-General or the person
Government Component who is acting as such.
Provincial Department or a Head of Department or the person
Provincial Government who is acting as such.
Component
Office of a Premier or a Director-General or the person
Provincial Government who is acting as such.
Component
Municipality Municipal Manager or the person
who is acting as such.
Public Institutions Chief Executive Officer or the
person who is acting as such.
Private Body Natural Person A natural person who carries on
any trade, business or profession,
but only in such capacity or any
person duly authorised by that
natural person.
Partnership Any partner of the partnership or
any person duly authorised by the
partnership.
Juristic Person Chief Executive Officer or the
Managing Director or equivalent
officer of the juristic person or any
person duly authorised by that
officer4 or any person who is
(ii) exercising a public power or performing a public function in terms of any legislation, but does not include a
court or a judicial officer;
4This means that the Chief Executive Officer or the Managing Director or equivalent officer of the juristic person may
authorise any natural person within the Body, to act as an Information Officer of a Juristic Person.
acting as such or any person duly
authorised by such acting person;
5.2 To ensure accessibility of a private body, the Information Officer of a multinational
entity based outside the Republic must authorise any person within the Republic of
South Africa as an Information Officer.
5.3 Each subsidiary of a group of companies must register its Information Officer and
Deputy Information Officer(s) with the Regulator.
5.4 Any power or duty authorised, in terms of paragraph 1.3(c) or 5.2 above, must be
exercised or performed subject to such conditions as determined by the authorised
party.
5.5 Any authorisation in terms of paragraph 1.3(c) or 5.2 above-
5.5.1 must be in writing;
5.5.2 does not prohibit the person who made the authorisation from exercising the
power concerned or performing the duty concerned himself or herself; and
5.5.3 may at any time be withdrawn or amended in writing by that person who
provided authorisation.
5.6 Any right or privilege acquired, or any obligation or liability incurred, as a result of a
decision in terms of an authorisation in terms of paragraph 1.3(c) or 5.2 above is not
affected by any subsequent withdrawal or amendment of that decision.
5.7 The person authorising any person as the Information Officer of a juristic person, in
terms of paragraph 1.3(c) or 5.2 above, retains the accountability and responsibility
for any power or the functions authorised to that person.
5.8 The authorisation by an Information Officer referred to in paragraph 5.1 above must
be in writing, using the template substantially similar to the attached Authorisation
template “B”.
5.9 Any person authorised as an Information Officer should be at an executive level or
equivalent position. This means that only an employee of a private body at a level of
management and above should be considered for authorisation as an Information
Officer of that body.
6. DUTIES OF THE INFORMATION OFFICER
6.1 Section 55(1) of POPIA sets out the duties and responsibilities of an Information
Officer which include the following:-
6.1.1 the encouragement of compliance by the Body with the conditions for the
lawful processing of personal information. For example-
6.1.1.1 an Information Officer may develop a policy on how employees
should implement the eight (8) conditions for the lawful processing of
personal information or consider issuing a circular in the case of
provincial and national departments;
6.1.2 dealing with requests made to the Body pursuant to POPIA. For example-
6.1.2.1 an Information Officer of a Body will be expected to render such
reasonable assistance, free of charge, as is necessary to enable the
requester or data subject to comply with the prescribed process for
submitting a request in terms of section 18 of PAIA5 and section 24
of POPIA6. If a requester or data subject has made any request that
does not comply with the requirements of PAIA or POPIA, the
Information Officer concerned may not refuse the request because of
that non-compliance, unless the Information Officer has-
Form of requests
Correction of personal information
a) notified the data subject or requester of his/her intention to
refuse the request and stated in the notice, the reasons for the
contemplated refusal, as well as his/her availability to assist that
requester or data subject to remove the grounds for refusal;
b) given the requester or data subject a reasonable opportunity to
seek such assistance;
c) as far as reasonably possible, furnished the requester or data
subject with any information that would assist the making of the
request in the prescribed form; and
d) given the requester a reasonable opportunity to confirm the
request or alter it to comply with section 18 of PAIA or 24 of
POPIA.
6.1.3 working with the Regulator in relation to investigations conducted pursuant
to Chapter 6 of POPIA in relation to the body. For example-
6.1.3.1 the responsible party must obtain prior authorisation from the
Regulator pertaining to the following-
a) processing of any unique identifiers of data subjects-
i. for a purpose other than the one for which the identifier
was specifically intended at collection; and
ii. with the aim of linking the information together with
information processed by other responsible parties;
b) processing of information on criminal behaviour or on unlawful
or objectionable conduct on behalf of third parties;
c) processing of information for the purposes of credit reporting;
and
d) transfer of special personal information or the personal
information of children to a third party in a foreign country that
does not provide an adequate level of protection for the
processing of personal information as referred to in section 727.
6.1.3.2 pending the authorisation8 or completion of investigation9 by the
Regulator, or until such time the responsible party receives a notice10
that a more detailed investigation will not be conducted, the
responsible party is prohibited from carrying out information
processing. This means that processing that falls under paragraph
6.1.3.1 above is suspended pending the authorisation from the
Regulator.
6.1.3.3 failure to notify the Regulator of the processing listed above is an
offence and upon conviction, the responsible party will be liable to a
fine or imprisonment for a period not exceeding 12 months, or to both
a fine and such imprisonment11.
6.1.4 otherwise ensuring compliance by a body with the provisions of POPIA. For
example-
6.1.4.1 POPIA prescribes eight (8) conditions for the lawful processing of
personal information12 by or for a responsible party and it is the
responsibility of an Information Officer to ensure compliance with
those conditions.
Chapter 9 of POPIA (Transborder Information Flows) - Transfers of personal information outside Republic
Section 57(1) of POPIA
Section 58(2) of POPIA
Section 58(3) of POPIA
Section 59 of POPIA
Section 8 to 25 of POPIA
6.2 The additional duties and responsibilities of the Information Officers, in terms of
regulation 4 of POPIA, are to ensure that-
6.2.1 a compliance framework is developed, implemented, monitored and
maintained;
6.2.2 a personal information impact assessment is done to ensure that adequate
measures and standards exist in order to comply with the conditions for the
lawful processing of personal information;
6.2.3 a manual is developed, monitored, maintained and made available as
prescribed in sections 14 and 51 of PAIA, as amended;
6.2.4 internal measures are developed together with adequate systems to process
requests for information or access thereto;
6.2.5 internal awareness sessions are conducted regarding the provisions of
POPIA, regulations made in terms of POPIA, codes of conduct, or
information obtained from the Regulator; and
6.2.6 upon request by any person, copies of the manual are provided to that person
upon the payment of a fee to be determined by the Regulator from time to
time13.
6.3 The Information Officer of each public Body must annually, and in terms of section 32
of PAIA, submit to the Regulator a report regarding-
6.3.1. the number of requests for access received;
6.3.2. the number of requests for access granted in full;
6.3.3. the number of requests for access granted in terms of section 46 of PAIA;
Payment of a fee is for hard copies.
6.3.4. the number of requests for access refused in full and refused partially and
the number of times each provision of PAIA was relied on to refuse access
in full or partially;
6.3.5. the number of cases in which the periods stipulated in section 25(1) of PAIA
were extended in terms of section 26 (1) of PAIA;
6.3.6. the number of internal appeals lodged with the relevant authority and the
number of cases in which, as a result of an internal appeal, access was given
to a record;
6.3.7. the number of internal appeals which were lodged on the ground that a
request for access was regarded as having been refused in terms of section
27 of PAIA;
6.3.8. the number of applications to a court which were lodged on the ground that
an internal appeal was regarded as having been dismissed in terms of
section 77 (7) of PAIA.
6.4 The Regulator may, annually, request an Information Officer of a private body, in terms
of section 83 (4) of PAIA, to furnish to the Regulator with information about requests
for access to records of that body.
6.5 In the case of health records, if the Information Officer is of the opinion that the
disclosure of the record to the relevant person would be likely to cause serious harm
to their physical or mental health, or well-being, the Information Officer may only give
access to the record if the requester proves to the satisfaction of the information officer
that adequate provision is made for such counselling or arrangements as are
reasonably practicable before, during or after the disclosure of the record to limit,
alleviate or avoid such harm to the relevant person14.
Section 30(3)(a) and section 61(3) of PAIA
6.6 Registration of Information Officers15 with the Regulator is not only the prerequisite for
an Information Officer to take up their duties in terms of POPIA, but is a compulsory
requirement for every person identified in paragraph 5.1 above16.
6.7 The Information Officers of public bodies and heads of private bodies under PAIA will
have to register to perform their duties and responsibilities in terms of POPIA.
6.8 It is a duty of the responsible party to ensure that the Information Officer is registered
with the Regulator.
7. DESIGNATION OF A DEPUTY INFORMATION OFFICER
7.1. Section 17 of PAIA provides for the designation of a Deputy Information Officer of a
public body, and section 56 of POPIA extends the designation of a Deputy Information
Officer for a private body.
7.2. Only employee(s) of a body can be designated as a Deputy Information Officer.
7.3. In order to render a body as accessible as reasonably possible the Information Officers
of public and private bodies must designate one or more Deputy Information Officers
as are necessary, depending on the structure and size of such bodies;
7.4. More than one (1) Deputy Information Officer can be designated, depending on the
size, structure and the complexity of the operations of a specific body;
7.5. The decision whether or not to designate a Deputy Information Officer will depend on
the size and structure of a body.
7.6. To ensure accessibility, the Information Officer of a multinational entity based outside
the Republic must designate any person within the Republic of South Africa as a
Deputy Information Officer.
Section 55(2) of POPIA
7.7. A designation to a Deputy Information Officer must be in writing;
7.8. A person designated as a Deputy Information Officer should be afforded sufficient
time, adequate resources and the financial means to devote to matters concerning
POPIA and PAIA;
7.9. It is recommended that a Deputy Information Officer should report to the highest
management office within a Body. This means that only an employee at a level of
management and above should ideally be considered for designation as a Deputy
Information Officer of a body;
7.10. A Deputy Information Officer should be accessible to everyone, particularly to a data
subject in respect of POPIA or a requester, in terms of PAIA;
7.11. A Deputy Information Officer should have a reasonable understanding of POPIA and
PAIA in order to execute his or her duties.
7.12. A Deputy Information Officer should have a reasonable understanding of the business
operations and processes of a body. An employee(s) with institutional knowledge is
preferred for designation as a Deputy Information Officer(s).
7.13. To ensure accessibility, the designated Deputy Information Officer(s) of a
multinational entity must be based within the Republic.
8. DELEGATION OF AUTHORITY BY AN INFORMATION OFFICER TO A DEPUTY
INFORMATION OFFICER
8.1. An Information Officer(s) of both a public or private body may17, subject to legislation
and policies governing the employment of personnel of the body concerned, delegate
any power or duty conferred or imposed on him or her to a Deputy Information Officer
of that body.
section 56(b) of POPIA and section 17(3) of PAIA
8.2. Only an employee of a body can be delegated as a Deputy Information Officer.
8.3. The delegation referred to in paragraph 8.1 above must be in writing, using the
template substantially similar to the attached Delegation of Authority, template “C”.
8.4. The delegation of any powers or duties and responsibilities to a Deputy Information
Officer does not prohibit an Information Officer from exercising the powers or
performing the duty that he or she has delegated to a Deputy Information Officer 18;
8.5. Any power, duties and responsibilities delegated to a Deputy Information Officer
should be exercised or performed subject to such conditions as an Information Officer
may consider necessary. Any conditions of delegation, as conferred on the Deputy
Information Officer, should ensure that the body is as accessible as reasonably
possible for data subjects or requesters.
8.6. An Information Officer of a body must ensure that he or she reserves his or her rights
in the aforesaid delegation to –
8.6.1. exercise the powers or to perform the duties and responsibilities concerned
himself or herself; and
8.6.2. withdraw or amend the aforesaid delegation at any time.
8.7. An Information Officer must be aware that any right or privilege acquired or any
obligation or liability incurred as a result of a delegation of any powers, duties and
responsibilities is not affected by any subsequent withdrawal or amendment of the
decision to delegate.
8.8. Depending of the circumstances of the case, the obligation or liability incurred as a
result of any delegation of any powers, duties and responsibilities may be imposed on
either the Information Officer or responsible party in so far as POPIA is concerned.
Section 17(6)(b) of PAIA
8.9. To ensure a level of accountability by a delegated Deputy Information Officer, bodies
are encouraged to ensure that such duties and responsibilities or any power
delegated to a Deputy Information Officer is part of his or her job description.
8.10. Despite the above-mentioned delegation of a Deputy Information Officer, an
Information Officer retains the accountability and responsibility for the functions
delegated to the Deputy Information Officer.
8.11. To ensure accessibility of the body, the Deputy Information Officer(s) of a
multinational entity must be based within the Republic.
9. TRAINING OF INFORMATION OFFICERS / DEPUTY INFORMATION OFFICERS
9.1. It is recommended that an Information Officer and Deputy Information Officer(s)
receive appropriate training and keep abreast of the latest developments in POPIA
and PAIA.
9.2. The Regulator is not empowered to provide any training.
10. PROCEDURE FOR THE REGISTRATION OF THE INFORMATION OFFICER
10.1 An Information Officer of a body identified in paragraph 5.1 above, must-
10.1.1 complete and submit an online registration form; or
10.1.2 complete and submit the attached registration form, annexure “A”, to the
Regulator’s address provided in paragraph 13 below;
10.2 The registration form requires the following key information-
10.2.1 Name of the Information Officer and designation;
10.2.2 Name of the Deputy Information Officer(s), if any, as designated in terms of
section 56(1) of POPIA or section 17(1) of PAIA;
10.2.3 The official postal and street address, phone, fax number and, electronic mail
address of-
10.2.3.1 the Information Officer, and
10.2.3.2 every Deputy Information Officer(s) designated.
11. UPDATING THE DETAILS OF AN INFORMATION OFFICER AND DEPUTY
INFORMATION OFFICER(S)
11.1 A body must, if necessary, update the particulars of an Information Officer and
Deputy Information Officer(s) at intervals of not more than one year.
11.2 The particulars of an Information Officer and Deputy Information Officer(s)
contained in the PAIA Manual must be the same as the particulars provided to the
Regulator.
12. PUBLICATION OF THE PARTICULARS OF AN INFORMATION OFFICER
In order to ensure accessibility of a body, the Regulator will make the contact details of the
Information Officers and that of his or her Deputy Information Officer(s) available on its
website.
13. CONTACT DETAILS OF THE REGULATOR
13.1. Manual applications for registration of Information Officers and Deputy Information
Officers may be submitted to the Regulator through the following channels-
13.1.1. Email:
[email protected]
13.1.2. Postal: P.O Box 31533
Braamfontein
Johannesburg
2017
13.1.3. The Regulator will be moving offices from 31 March 2021. Therefore,
applications for registration of Information Officers and Deputy Information
Officers may also be delivered to the following physical address-
JD House
27 Stiemens Street
Braamfontein
Johannesburg
2001
13.2. Due to the current pandemic (Covid-19), the Regulator prefers that applications for
registration of Information Officers and Deputy Information Officers be submitted
through the online registration platform or by emails to limit the transmission of the
virus, however, the Regulator will accept applications in accordance with paragraph
13.1.2 or 13.1.3 above.
______________________________
Adv Pansy Tlakula
CHAIRPERSON
ANNEXURE A
INFORMATION OFFICER’S REGISTRATION FORM
NOTE: The personal information submitted herein shall be solely used for your registration with
the Information Regulator (“Regulator”).
All the information submitted herein shall be used for the purpose stated above, as
mandated by law. This information may be disclosed to the public. The Regulator
undertakes to ensure that appropriate security control measures are implemented to protect
all the information to be submitted in this document.
PART A
INFORMATION OFFICER
Full Name of
Information Officer
Designation
Postal Address
Physical Address
Cellphone Number
Landline Number
Fax Number
Direct Email
Address
General Email
Address
PART B
DEPUTY INFORMATION OFFICER
Personal details of Name Name Name
designated or
delegated Deputy
Information Officer(s)
Direct Landline Direct Landline Direct Landline
Cellphone Number Cellphone Number Cellphone Number
Email Address Email Address Email Address
Postal Address
Physical Address
Fax Number
General Email
Address
PART C
BODY / RESPONSIBLE PARTY
Type of Body Public Body Private Body
Full Name of the Body
(Registered Name)
Trading Name
Registration No, if any
Postal Address
Physical Address
Landline Number
Fax Number
Email Address
Website
PART D
DECLARATION
I declare that the information contained herein is true, correct and accurate.
SIGNED and DATED at ________________on this the________day of _______________202_
________________________
INFORMATION OFFICER
PART E
THE FOLLOWING INFORMATION IS REQUIRED FOR STATISTICAL PURPOSES
Please choose a sector(s) that apply to your Body
GOVERNMENT
PUBLIC ENTITIES PRIVATE BODY PROFESSION
Item Classification of X Item Classification of a Public X Item Name of Industry Sector X Item Type of profession X
Government Entity
1. National Government 1. Constitutional Entities 1 Education 1 Legal
2. Provincial Government 2. Schedule 2 Public Entity 2 Financial 2 Built Environment
3. Local Government 3. Schedule 3A Public Entity 3 Health Facilities 3 Financial
4. Schedule 3B Public Entity 4 Telecommunications 4 Medical and Allied Health
LEGISLATURE Services
National Assembly 5. Schedule 3C Public Entity 5 Pharmaceutical
National Council of Provinces 6 Media and Social Media
OTHERS, specify OTHERS, Specify
Gauteng Provincial Legislature 7 Retail/Direct Marketing
Western Cape Provincial 8 Tourism 5.
Legislature
GOVERNMENT
PUBLIC ENTITIES PRIVATE BODY PROFESSION
Northern Cape Provincial 9 Transportation, Storage and
Legislature Logistics
Limpopo Provincial Legislature 10 Manufacturing/Production
Northwest Provincial Legislature 11 Banks
Free State Provincial 12 International Organizations
Legislature
Mpumalanga Provincial 13 Real Estate
Legislature
Eastern Cape Provincial
Legislature OTHERS, specify
Kwazulu-Natal Provincial
Legislature
ANNEXURE B
DESIGNATION AND DELEGATION OF AUTHORITY TO THE DEPUTY
INFORMATION OFFICER
(In terms of section 56 of the Protection of Personal Information Act, 2013 (POPIA) and
Section 17(1) of the Promotion of Access to Information Act, 2000(PAIA)
I, the undersigned,
____________________________________
(Name of the Information Officer)
hereby designate……………………………………………………………………………………..
(name of the person being designated) as a Deputy Information Officer of
…………………………………………………………………………………………………………..
(name of the body or responsible party)
Furthermore, I hereby delegate to you the following powers, duties and responsibilities, as
conferred or imposed on me by POPIA and PAIA-
a)
Please be advised that I reserve the right to exercise any of the powers, duties and
responsibilities conferred herein, as well as the right to amend and/or withdraw any of those
powers, duties and responsibilities.
__________________________
Information Officer
By my signature herein below, I hereby accept the delegation and designation as the Deputy
Information Officer
_________________________________
(Name of the designate)
Date: ……………………………………….
ANNEXURE C
AUTHORISATION OF INFORMATION OFFICER
(In terms of the Promotion of Access to Information Act, 2000)
I, the undersigned,
____________________________________
(Name of the Information Officer)
hereby authorise………………………..(name of the person being designated) as an
Information Officer of ……………………(name of the body or responsible party) and
authorise you to exercise any of the powers, duties and responsibilities conferred or imposed
on me by the Protection of Personal Information Act, 2013 and the Promotion of Access to
Information Act, 2000(PAIA
Please be advised that I reserve my right to exercise any of the powers, duties and
responsibilities conferred herein, as well as the right to amend and/or withdraw any of those
powers, duties and responsibilities.
__________________________
Information Officer
By my signature herein below, I hereby accept the authorisation as an Information Officer
___________________________________________
(Name of the person authorised)
Designation: ________________________________
Date: ………………………………………………………
Trespass Act, 1959
