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Labour Relations Act, 1995 (Act No. 66 of 1995)

National Bargaining Council for the Road Freight and Logistics Industry (NBCRFLI)

Main Collective Agreement

Part 7 : Employers' Obligations

50. Registers

 

 

1) Every employer must maintain one or more registers containing the information prescribed in terms of this clause and-
a) ensure that all entries in the registers are in non-erasable ink;
b) at all times keep the registers available for inspection at its premises; and
c) retain the completed registers for three years from the date of the last entry in the register.

 

2) On commencement of employment of an employee, an employer must enter the following particulars into a register-
a) the full first names, surname and identification number of the employee;
b) the employee's class of work; and
c) the date of commencement of the employee's employment

 

3) An employer must maintain-
a) a time and wage register containing the information prescribed in section 31(1), (2) and (3) of the Basic Conditions of Employment Act, 75 of 1997, and regulations made in terms of that Act, of the earnings paid to and the time worked by each employee;
b) record all periods of leave of an employee in that register or a separate leave register.

 

4) An employer who implements a scheme of-
a) compressed working weeks in terms of clause 8, must record the dates and hours worked by every employee involved in the scheme in a register;
b) paid time off for work on a Sunday or a public holiday, in terms of clauses 14 and 15, or for overtime work in terms of clause 11, must maintain a register detailing-
i) the dates and hours of Sunday, public holiday or overtime work by an employee in terms of the scheme concerned;
ii) the calculation of paid time off due to each employee; and
iii) the dates and periods of time off granted to each employee.

 

5) An employer who has entered into an agreement with employees to implement an averaging of hours of work scheme in terms of clause 9 must maintain a register detailing-
a) the dates, ordinary hours of work and overtime worked by every employee involved in the scheme; and
b) a calculation of how the hours were averaged over the period in respect of each employee.